What Grade AI stores about students, and what it does not

In short: Grade AI stores what a teacher needs to grade: classes, students' names, tests and results. The database runs in the European Union. Answer sheets are read on the teacher's phone and the photos are not uploaded. The AI that drafts questions never receives anything about students. This page is a summary; the binding texts are the privacy policy and the data processing agreement.

What is stored

• The teacher's account: name and email address, and the subscription status.
• Classes and students: the class, and each student's name as it appears on the class list.
• Tests: the questions, the answers and the answer key.
• Results: for each student and test, which answers were marked, how many were correct, and the grade.

Grades are kept on the student's name inside the teacher's class. Nothing is exported to school information systems.

Where it is stored

• The database with classes, tests, grades and profiles runs on Google Firebase (Cloud Firestore) in the European Union (the eur3 multi-region).
• Sign-in is handled by Firebase Authentication, which Google runs in the United States. For a teacher it holds the email address, name and password hash; for a student, only the assigned ID, without a name.
• The website runs on Google's hosting.

The full list of processors, with what each one receives, is on the sub-processors page.

Photos of answer sheets

When a sheet is scanned, the camera image is evaluated directly on the phone. The photo is not sent to a server, not saved to the photo library and not transmitted anywhere. Only the result is stored: which answers were marked, how many were correct and the grade. A small thumbnail stays in the phone's memory while the scanning screen is open, so the teacher can check the scan, and is never written to the database.

What the AI sees

The AI (Anthropic) is used for one thing: drafting test questions. It receives the topic, the teacher's note about the test, and any materials the teacher uploads, such as photos of notes or PDFs. It does not receive the teacher's name or email, and nothing about students: no names, no answers, no results and no photos of answer sheets. Uploaded files are not stored by Grade AI. Anthropic does not use data sent through its API to train models and deletes it within 30 days. More in AI test questions from your notes.

Students' accounts

Students do not need an email address. A student joins the teacher's class once with the class code, their name and a six-digit PIN they choose, and gets an ID. With the ID and PIN they can look at their own grades. The teacher account, which needs an email address, is for adults only, 18 and over.

For schools

• A teacher who enrols students in a class does so as part of the school's work. The school is the controller of its students' data and Grade AI is its processor; what Grade AI commits to is set out in the data processing agreement.
• The children's privacy notice is written for schools and families in the United States, under the Children's Online Privacy Protection Act (COPPA).
• An account and its data can be deleted from the app, or by request on the delete account page, without installing the app.

Frequently asked questions

Are scans of answer sheets uploaded?

No. They are read on the phone, and only the result is saved.

Does the AI see student names or grades?

No. The AI receives only the topic, the teacher's instructions and the materials the teacher uploads for writing questions.

Where are grades stored?

In a Google Firebase database in the European Union, on the student's name inside the teacher's class.

Can a school get a data processing agreement?

Yes. It is published at grade-ai.app/data-processing-agreement, together with the list of sub-processors.